Company Overview:

Law Assist LLC specializes in providing comprehensive support services to a diverse range of law firms. Focused on tasks such as demands, exhibit preparation, and medical records requests, the company relieves legal professionals of cumbersome administrative duties. This allows these professionals to focus more effectively on case strategies and client relationships.

The team at Law Assist LLC is skilled in managing intricate workflows, generating meticulously prepared legal documents, and ensuring the prompt completion of crucial tasks. By integrating both traditional and technology-driven solutions, the company upholds the highest standards of accuracy and efficiency.

Job Description:

The Legal Support Specialist at Law Assist LLC plays a critical role in facilitating seamless legal processes for our client law firms. This position requires meticulous attention to detail, strong organizational skills, and the ability to manage multiple tasks effectively.

Scheduled Hours: The working hours are from 8:30 a.m. to 5:00 p.m. PST. You will also sign a non-compete agreement where you indicate that Law Assist LLC will be your full-time job, and you will not engage in employment with anybody else. No exceptions.

Responsibilities:

• Demand Letter Preparation: Draft, edit, and finalize written demand letters based on case requirements, ensuring each document adheres to the specific guidelines and formats of the requesting law firm.
• Medical Records Management: Initiate and manage the process of requesting medical records from healthcare providers, adhering to all legal and procedural guidelines to ensure timely and accurate retrieval.
• CRM Data Management: Enter, update, and manage all relevant data in the Customer Relationship Management (CRM) system, ensuring data integrity and availability for reporting and analysis.
• Client Coordination: Liaise with law firms to clarify demands, confirm details for medical record requests, and provide status updates, ensuring a smooth and transparent process.
• Quality Control: Review all outgoing materials for quality and accuracy before sending them to clients or healthcare providers.
• Interdepartmental Collaboration: Work closely with other departments within Law Assist LLC to ensure cohesive and efficient completion of all tasks.
• Compliance: Maintain strict adherence to all state, federal, and company regulations concerning legal document preparation and medical record retrieval.
•  Documentation: Keep comprehensive records of all communications, both internal and external, for auditing and quality assurance purposes.

Qualifications:

• Minimum of 1-2 years of experience in an administrative role, preferably in a similar industry.
• Proficient in MS Office Suite and CRM systems.
• Strong organizational, multitasking, and time-management skills.
• Exceptional communication skills, both verbal and written.
• Self-starter with the ability to work independently and as part of a team.
•  Proficient at English writing and speaking.
•  High School Diploma or Equivalent
• Associates or Bachelor’s Degree preferred.

Benefits:

• Monthly Salary Pay
• Monthly Bonus Pay
• Yearly company bonus
• 6 Paid Sick Days/Year
• 3 Mental Health Days
• Paid Birthday off
• Paid vacation time
• Paid Health insurance & Life Insurance (Spouses Included)
• Invitation to all company events in the US/Other countries
• Career Advancement within the Organization

If you are interested in this opportunity and possess the required skills and experience, please submit your resume and cover letter to us at Law Assist LLC. We look forward to hearing from you and potentially having you join our team!